Privacy Policy

1. Introduction

Zam-Zam Islamic College (“the College”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store, and protect personal data through our website, mobile applications (iOS and Android), and school management software (collectively referred to as “the Platforms”).

By using our Platforms, you agree to the terms outlined in this Privacy Policy.

2. Who We Are

Zam-Zam Islamic College is an educational institution located in No. 01 Yar’Akwa B, Tarauni L.G.A, Kano State, Nigeria, providing Primary, Secondary, and Tahfiz (Qur’an Memorization) education.
We operate under Islamic principles and comply with the applicable laws of the Federal Republic of Nigeria, including the Nigeria Data Protection Act (NDPA 2023).

3. Information We Collect

We collect information in the following categories:

a. Personal Information

  • Full name, gender, date of birth, and contact details.

  • Student registration numbers and academic records.

  • Parent or guardian contact information.

  • Staff employment records.

b. Digital Information

  • Usernames, passwords, and login activity.

  • Device type, browser, IP address, and general location data.

  • Cookies and usage statistics for improving website performance.

c. Educational Data

  • Attendance records, grades, reports, and behavior logs.

  • Uploaded assignments and exam submissions.

d. Media and Biometric Data (if applicable)

  • Profile photos, scanned documents, or recorded images.

  • Fingerprint or biometric data (only where required for identity verification).
    Biometric data is handled with extra confidentiality and is not shared or stored beyond authorized educational systems.

4. How We Use Your Information

We use collected information for the following purposes:

  • Student admission, registration, and academic management.

  • Communication between teachers, students, and parents.

  • Monitoring attendance, discipline, and performance.

  • Managing tuition, fees, and payment records.

  • Improving the functionality and security of our Platforms.

  • Ensuring compliance with school regulations and Nigerian law.

  • Upholding Islamic values of honesty, transparency, and respect in data use.

5. Legal Basis for Processing

Your personal data is processed on the following legal grounds:

  • With your consent (e.g., registration or communication forms).

  • To fulfill a contract (e.g., school admission and academic services).

  • To comply with legal obligations under Nigerian educational and data protection laws.

  • To serve the legitimate interest of maintaining secure and efficient school operations.

6. Data Retention

  • Personal data is retained only for as long as necessary to fulfill its purpose.

  • Student and staff records are archived securely after graduation or resignation.

  • Data may be anonymized for research or institutional improvement.

  • You may request deletion of your data where applicable.

7. Data Sharing and Disclosure

We do not sell, rent, or trade personal information.
We may share data only with:

  • Authorized school administrators, teachers, and parents.

  • Government or examination bodies where required by law.

  • Technology service providers who assist in secure data management (under strict confidentiality).

All third parties must comply with data protection and Islamic ethical standards.

8. Cookies and Tracking Technologies

Our website and apps may use cookies to:

  • Improve user experience and session performance.

  • Store preferences such as language or theme.

  • Collect anonymous analytics data.

You may disable cookies through your browser settings, though some features may not function properly.

9. Data Security

We apply technical and organizational measures to safeguard data, including:

  • Secure servers and encrypted storage.

  • Restricted access to authorized staff only.

  • Regular system updates and backups.

  • Two-factor authentication (where applicable).

Despite these measures, no system is completely secure. Users are encouraged to maintain strong passwords and safeguard their devices.

10. Children’s Privacy

Zam-Zam Islamic College provides educational services to children and young learners.
All data collected from minors is handled with parental or guardian consent.
We do not knowingly collect or share information from children without authorization from their guardians.

11. Your Rights

Under Nigerian law and Islamic ethical guidance, you have the right to:

  • Access and request a copy of your personal data.

  • Correct or update inaccurate information.

  • Withdraw consent at any time.

  • Request deletion of personal data (where permitted).

  • Lodge complaints regarding data misuse.

To exercise these rights, please contact our ICT Department.

12. International Data Transfers

All data is stored and processed in Nigeria.
If international transfer is ever required (for example, cloud hosting), it will be done under secure, lawful conditions ensuring your data protection rights remain intact.

13. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in law or practice.
Updates will be posted on our Platforms with a revised “Last Updated” date. Continued use of our services after updates means you accept the revised policy.

14. Contact Us

For privacy concerns, data requests, or general inquiries, please contact:

Zam-Zam Islamic College ICT Department
📍 Address: No. 01 Yar’Akwa B, Tarauni L.G.A, Kano State, Nigeria
📞 Phone: +234 806 573 6302
📧 Email: zamzaminitiative@gmail.com